City Accountant's Office - Organizational Chart

2016-01-21T16:31:59+08:00

THIS PAGE IS CURRENTLY BEING UPDATED

City Accountant's Office- Profile

2015-07-03T12:54:01+08:00

I. VISION

The Office of the City Accountant envisioned an efficient internal control system geared toward the safeguard of assets and the achievement of well – cost benefits and is committed to provide timely and relevant information concerning past operations and present conditions to provide a basis for guidance of future operations. Furthermore, we as service-oriented public servants shall keep abreast with all developments in accounting and general awareness in public administration with employees of high professionalism, integrity, competence and open for personal growth.

II. MISSION

We, at the Office of the City Accountant, shall perform activities directed towards a progressive and globally competitive industrializing city through efficient and effective fiscal administration, protection of public funds and installation of strong internal control system, and live up with the values of professionalism for the betterment of service.

III. MANDATE

Protection of public funds and installation of strong internal control

IV. SERVICE PLEDGE

1. To establish good governance in the execution of office function.
2. To protect and safeguard the assets of the government, ensure the accuracy and reliability of accounting data & promote operational efficiency.
3. To ensure fast, complete and valid processing of government transactions.
4. To render an accurate and timely financial reports for transparency and effective decision making.
5. To apprise the Chief Executive and the legislative regarding financial status of the City.

City Accountant's Office - Citizen's Charter

2015-07-03T12:54:01+08:00

Frontline Service: Secure certificate of taxes withheld Clients: Suppliers and contractors of the city government Requirements: Letter Request/Filled Up Request Form copy of paid Disbursement Voucher (if original still with CTO) Schedule of Availability: Monday to Friday Fees: None How to Avail of the Service:
STEP NO.	CLIENT STEP	It will take you	Please approach
1	Filing of Request Submit letter of request or fill up request form.	1 minute	Receiving Clerk, City Accounting Division
2	Preparation of the certificate Wait while the record is retrieved and printed; correctness verified	6 minutes	Accounting Clerk In Charge, City Accounting Division
3	Certification of Correctness Certification is signed as to correctness	1 minute	Asst. City Accountant - OIC
4	Issuance of the Certificate Acknowledge receipt of certificate by signing in the log book	1 minute	Accounting Clerk In Charge, City Accounting Division

Frontline Service: Secure certificate of gross receipts / certificate of no transaction Clients: Suppliers and contractors of the city government Requirement: Letter Request/Filled Up Request Form Schedule of Availability: Monday to Friday Fees: None
STEP NO.	CLIENT STEP	It will take you	Please approach
1	Filing of Request Submit letter of request or fill up request form.	1 minute	Receiving Clerk, City Accounting Division
2	Preparation of the certificate Wait while the record is retrieved and printed; correctness verified	15 minutes	Accounting Clerk In Charge, City Accounting Division
3	Certification of Correctness Certification is signed as to correctness	1 minute	Asst. City Accountant - OIC
4	Issuance of the Certificate Acknowledge receipt of certificate by signing in the log book	1 minute	Accounting Clerk In Charge, City Accounting Division

Frontline Service: Issuance of Clearance to Barangay Officials Clients: Barangay Officials Requirement: Clearance form (already signed by GSO) Schedule of Availability: Monday to Friday 8:00AM to 12:00noon; 1:00PM to 5:00PM Fees: None
STEP NO.	CLIENT STEP	It will take you	Please approach
1	Verification of accountability Present clearance for verification of Barangay Bookkeeper unliquidated cash advance and other unsettled accountability	2 minute	Barangay Bookkeeper
2	Final Certification Present clearance for signature	2 minutes	City Accountant

Frontline Service: Processing of Claims Clients: Government Suppliers/Contractors and Employees Requirement: Disbursement Vouchers/Payrolls with complete supporting documents Schedule of Availability: Monday to Friday 8:00AM to 12:00noon; 1:00PM to 5:00PM Fees: None How to Avail of the Service:
STEP NO.	CLIENT STEP	It will take you	Please approach
1	Submission of Disbursement Vouchers/ Payrolls with supporting documents (first come, first serve basis) Particulars of the claim is recorded in the log book	2 minute	Internal Control Unit
2	Preparation of the certificate Verification of completeness of supporting documents (SD); and that SD appear legal and proper	10 minutes for simple transactions 30 minutes for complex transactions	Internal Control Unit
3	Checking of Account Codes Used and other eNGAS concern	5 minutes	City Accounting Division
4	Certification of DV as to allotment obligated for the purpose and that SD are complete	5 minutes	City Accountant
5	Release of DV After check is prepared by CTO, Accountant's Advice of Local Check Disbursements is issued a. Checking of details of check/ Preparation of advice/ Proofreading b. Certifies correctness c. Delivery of advice	5 minutes 2 minutes 15 minutes	City Accounting Division City Accountant City Accounting Division

Batangas City Official Website - Citizen's Charter

City Accountant's Office - Organizational Chart

City Accountant's Office- Profile

City Accountant's Office - Citizen's Charter